About the Role
As an Event Operations Assistant at VIP, you’ll help organize, prepare, and execute memorable event experiences from the ground up.
Key Responsibilities:
Venue & Vendor Research: Research and compare potential venues, vendors, and suppliers for upcoming events.
Setup & Breakdown: Assist in setting up and dismantling event spaces, including equipment, signage, and decor.
Transport Coordination: Help organize transportation of materials, team members, and resources for each event.
Guest Experience: Greet and register attendees, address on-site needs, and help create a welcoming atmosphere.
Client Communication: Act as a point of contact for clients and stakeholders before and during the event.
Vendor Relationship Management: Foster strong connections with vendors and partners.
Task Management: Maintain checklists and support event timelines and logistics.
Customer Service: Provide thoughtful, efficient service to all attendees, reflecting VIP’s values and professionalism.
Preferred Qualifications:
High energy, proactive, and detail-oriented
Comfortable working on your feet and lifting moderate-weight equipment
Prior experience in events, customer service, hospitality, or logistics a plus
Able to remain calm under pressure and problem-solve in real time
Professional communication skills and a team-first mentality
Reliable transportation and willingness to assist with setup and teardown
No previous event planning experience required. We’re looking for doers, helpers, and natural organizers.